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Craigslist-phobia: Don’t lose FREE Apartment Rentals!

During my training classes I always encourage leasing professionals to use Craigslist postings. Where else can you get your message in front of hundreds of people looking to rent YOUR apartment, schedule your message to run when you want it to (and when you are available to promptly respond to inquiries) and best yet–it is FREE!

Invariably I get negative comments: “Isn’t that where the ‘Craigslist Killer’ found his victims?”

“Craigslist is just a hook-up site.”

“We tried it; all we got was spam and scams!”

Meanwhile, those who are making a different kind of killing on Craigslist cross their arms, lean back and smile smugly. They don’t want the rest of the marketplace to know the secret to their success!

Throughout history those who have quickly adapted to new technologies have survived and thrived. I’m sure there were some folks gathered around the communal campfire complaining that the wheel would never last.

Craigslist (and social marketing) is here, it’s here to stay and it is revolutionizing the way we do business. Craigslist is the new marketplace. If you want to sell your old washing machine, you list on Craigslist. If you want to share and discuss your latest haiku, you do it on Craigslist. If you need an apartment, you look for it on Craigslist.

If Craigslist isn’t one of your top three sources of traffic, you are doing something wrong. (Oh, and did I mention that it is FREE?!)

I worked with a site manager of a Class C property on the edge of a downtown area. She had several vacancies, her prices were considerably higher than her comparables (the property has off-street parking and an outdoor pool) and she could not generate traffic. We discussed her bias against Craigslist (I should add that she is an early baby boomer) and debated her fears. We asked her to just give it a try. Within one week she was a convert! All of her availabilities were full within two weeks and now Craigslist is her main source of traffic. (Did I mention her total cost of marketing on Craigslist? FREE.)

What do you have to lose…except for some vacancies?

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RENT SODA Welcomes Jim Baumgartner!

It’s July, and RENT SODA is shaking it up once again – with groundbreaking news: (drum roll please!)

WELCOME JIM BAUMGARTNER to team RENT SODA!

With the addition of Jim, we are adding more texture to the RENT SODA landscape through rich experience & ideas. Our end result will remain the same: striving to help RENT SODA clients achieve excellence and success in the evolving marketplace.

And now, a note from JIM:

The Year of the Tiger!

Last February several friends commented that this year—the Year of the Tiger in the Chinese calendar—was my year.  They predicted a year of change!  I had my doubts but they were right.

My last day as Vice President of Operations for Bigos Management was June 25th.  After over four amazing years it was time to move on to new challenges—the urge to shake it up struck!  I am thankful for the amazing people and experiences I have enjoyed.  During my time at Bigos we built several new projects—including the amazing Lowertown Lofts in Downtown St. Paul, The Gables at Park Pointe in St. Louis Park and a new office building in Golden Valley.  We also started a new quarterly training/personnel development program, maintenance zone restructure, implemented energy-saving measures and came through the recession several percentage points better than industry average.  It has been good!

Now for the change—I have joined Daisy Nguyen at Rent Soda where I will be developing training programs, assessing the feasibility of new developments, creating marketing programs and assisting clients in achieving excellence amongst many other exciting things. 

Please take a moment to update my contact information:

Cell:  612-710-0546

Email: Jim {at} RentSoda(.)com

Web:  Http://rentsoda.com

Look for me on Facebook/LinkedIn/Twitter: JimWBaumgartner

Watch for exciting new updates and announcements over the next couple of weeks.  If you have any questions or would like to learn more about Rent Soda please feel free to contact Daisy or me.

Don’t GET IT? RENT SODA! GET IT!

-Cheers!

Jim Baumgartner in Minneapolis, MN

Senior Vice President, RENT SODA

 RENTSODA-small

Business, Operations & Marketing Consulting to the Apartment Industry

Web: RentSoda.com   Email: Jim {at} RentSoda(.)com

DON’T GET IT? RENT SODA!GET IT!

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GET OUT of HERE! How To GET IT When You’re In A Rut

It can be hard to always be ON. It can be hard to GET IT all the time. Whether that means being CREATIVE, ENERGETIC, FRESH, SUNNY, SOCIAL, PATIENT, or POSITIVE. When you go to the same office (apartment complex/corporate office/etc.) everyday, talk to the same people every day, or drink the same kool-aid every day, you can get into a rut. All of the sudden, you don’t get it anymore! You are in a perpetual Ground Hog Day movie. From there it’s downhill – you become bored, you question your career choice, you drag you feet, you complain, and you become reactive rather than proactive. Next thing you know, you’re blaming others for you lack of motivation and not taking responsibility for your predicament. What stage of this slippery slope are you in? Does this sound familiar? Just coming back from the National Apartment Association (NAA) Education Conference, my brain if overflowing with ideas, there is an extra hoppity skip in my step, my fingers are flying over the keyboard at lightening speed, and images of sugar plums are dancing through my head. Seriously, I am just electric right now! I am once again reminded that a change of scenery, meeting new people, listening to new ideas, being reminded of great old ideas, making new friends, and having FUN – can do WONDERS for your creativity, productivity and energy level. If you have the opportunity, I HIGHLY recommend attending conferences in your area of expertise/interest and surrounding yourself by this type of energy. It can be a national conference, or a local conference. Don’t just ATTEND – fully IMMERSE yourself into the middle of all that positive activity, fully ENGAGE and SOAK up as much as your head and your heart can handle. It does wonders for productivity!

And if you can’t attend a conference or two here and there – create your own opportunities to feel excitement. Leave your office for 30 minutes (when you can of course) and immerse yourself into something TOTALLY different, have lunch with a colleague, look at art, eat something mouth watering, go to the gym, or do whatever it takes to get your heart pumping and energy level up. Feel ALIVE, and watch how “work, work, work…” becomes “fun, fun, fun!”

If you’re a cynic and this sounds like too much work for you, too far out, or <insert your excuse here> , here are my favorite quick fixes to get out of a rut:

Want to get motivated? Check out Gary Vaynerchuk CRUSHES it! …here’s a short excerp, “…There’s no reason to do SH*T you hate…you can loose just as much money being happy as hell!” httpv://www.youtube.com/watch?v=EhqZ0RU95d4

Check out this little girl in How To Stay Positive…here’s a short excerp, “…I like my WHOLE house…I can do anything good…better than anyone.” Not only does this one make me feel good, but if a 4 year old can do it, so can I! httpv://www.youtube.com/watch?v=qR3rK0kZFkg

I Want To Be a Billionaire – Travie McCoyMusic Video - forget about the profanity, but this song just makes me snap my fingers and skip along no matter what’s going on! httpv://www.youtube.com/watch?v=8aRor905cCw

I have several exciting blog posts coming out of this my trip to NAA in NOLA – watch for them to follow shortly. I’m TOTALLY pumped. Are you?

Don’t GET IT? RENT SODA! GET IT!

-Daisy Nguyen in Minneapolis, Minnesota MN

CEO

RENTSODA-small

Business, Operations & Marketing Consulting to the Apartment Industry

Web: RentSoda.com   Email: Daisy {at} RentSoda(.)com

Become a fan of RENTSODA on facebook.  Connect with RENTSODA on LinkedIn!

Follow RENTSODA on Twitter!

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Good Customer Service is Dead! Where is the LOVE?

You read it right -GOOD Customer Service is DEAD. Where is the LOVE?

httpv://www.youtube.com/watch?v=WpYeekQkAdc

(Video: Black Eyed Peas – Where is the Love?)

This is actually good news – If you are one of the few apartment communities that consistently provides good customer service, you are WAY ahead of the game. Even if you THINK you’re doing a great job, this article will be an EYE OPENER. Read on! (This blog-post was inspired by a recent blog post and discussion initiated my Brent Williams – read his original article here.

In today’s market, the BEST way to control vacancy is to close that back door – meaning KEEP your current residents! Don’t let them leave! We all know it costs us a WHOLE lot less to keep a current resident than it is to turn an apartment and find a new resident! The few prospects that ARE in the market for a new apartments – they KNOW they are a WANTED commodity, SO they are shopping for the best deal. Our current residents? They want a good deal too – however, more than wanting a good deal – they want to feel good about choosing to spend their money with YOU.

GOOD Customer Service is Dead! Where is the LOVE?

So why is this good news? Good customer service can be IMPROVED. It’s not like a location or an expensive amenity.

YOU have the power the improve this! 

Not only do you have CONTROL over this, based on some recent experiences (See Brent Williams blog about his renewal experience here), it wouldn’t take much these days to stand out from everyone else.

I LOVE shoe shopping. My favorite place to shop for shoes? Nordstrom’s shoe department. They tend to have pretty good customer service overall - but NOT all customer service is created equal. I have found that when my regular salesman, (let’s call him Adam) helps me, I will leave the store with at least 3 pairs of shoes. And when it’s someone else – most times I leave empty handed. Why? Everyone is extremely helpful and cheerful – its Nordstrom’s after all! But when Adam helps me, he makes me feel like the ONLY person who SHOULD be wearing THOSE shoes, should be ME. (“Darling! Those shoes were MADE for you!” or my favorite, “I won’t be able to look at those shoes on someone else’s feet the same way EVER again. And I have 6 pairs left back there!” It’s partly how he treats me when I am trying on shoes, but in the course of getting to know me, he has gotten to KNOW ME. He knows what my style is (knows the labels that typically appeal to me), he’s gotten to know what my preferences are (LOVE PINK, RED, GOLD), he knows my foot size. AND he tells me when something is NOT right. (“Friends don’t let friends wear THOSE out.”) I’ve learned from my shoe experience and have singled out a GREAT sales person in each department or store that I frequent. I don’t put up with bad customer service, and believe me. BAD CUSTOMER SERVICE happens to GOOD PEOPLE – ALOT more frequently than we care to admit – especially when it comes to our own communities!

Learn from Nordstrom’s – in a time when EVERY other store is having a sale EVERY WEEK, they seldom have sales. I pay full price every time I shop there – but I feel GOOD doing it.

THAT’s what your current residents want from you – make them feel GOOD about spending their money with YOU. SHOW THEM THE LOVE.

As I mentioned previously, BAD CUSTOMER SERVICE happens to GOOD PEOPLE. I have noticed that in this economic time, it is EXTREMELY hard to find good customer service. Many times, when I am out and about, shopping, dining, etc. Mediocre or bad service is so common – in fact it IS the norm. Customer service people are talking to each other, ignoring customers, acting as if somehow, the presence of a customer waiting for service actually is a nuisance! At some restaurants, especially during non-peak hours, the service is downright poor. Why is this?

A recent discussion at my local apartment association, MHA (Minnesota Multi-Housing Association) zoned in on the fact – it’s NOT that we (as customer service providers) don’t KNOW what GOOD customer service is. Bad news & bad attitudes are everywhere. It’s a depressed market. WE feel it, we are stressed, we are strapped on time, our budgets have been cut, our payroll hours have been limited, pay freezes. YOU name it, we’ve all experienced more bad news than most of us have ever experienced or care to remember. We’re not the ONLY ones this is happening to! Our residents, prospects, clients are experiencing this TOO. 

Back to resident retention and good customer service at your community. The one place where your resident spends the majority of their time is at HOME – at YOUR apartment community. The biggest check they write EVERY month is a rent check to YOUR community. The ONE place where we don’t want to feel the everyday pressures of a bad economy, depressed market, bad news is at HOME. Your community is HOME for every one of your residents. It’s not enough to say “good morning,” or “how are you?” when your resident comes home in the evening. Get to KNOW them! Have a genuine interest in your residents. You should know who are the frequent fitness buffs, which ones are early starters, which ones have pets, etc! Talk to your residents, engage in positive interactions with your residents, get their input. Get to KNOW them! Even if YOUR community has 500 or more residents, it is nowhere near the kind of traffic Nordstrom’s gets on a weekend. Learn from the best and forget the rest!

SHOW YOUR RESIDENTS THE LOVE.

If the only conversations you are having with your residents is when they sign their lease, when they are late on rent, and when they renew, SOMETHING IS WRONG. Where is the LOVE there? If you’re only dealing with “customer service issues” (i.e. complaints) instead of receiving letters or thanks and praise from your residents, the customer service at your community is lacking. There are hundreds of ways to have positive interactions through-out the course of a resident’s lease term. Create THOSE opportunities, and make it a part of EVERYONE’s responsibility on site.

SHOW YOUR RESIDENTS THE LOVE.

Don’t GET IT? RENT SODA! GET IT!

-Daisy Nguyen in Minneapolis, Minnesota MN

CEO

RENTSODA-small

Business, Operations & Marketing Consulting to the Apartment Industry

Web: RentSoda.com   Email: Daisy {at} RentSoda(.)com

Become a fan of RENTSODA on facebook.  Connect with RENTSODA on LinkedIn!

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Being Shy About Business Won’t Win Leases – How to Take Your Competition OUT!

Everyone knows – being shy about business – especially leasing, won’t win you any leases. Have fears or doubts? Your prospects can smell it a mile away -and so can your competion. So what WILL win you leases? 

This is a picture of me in 2nd grade. I had just transferred to a new school. I was a toothless, innocent, unsure and extremely SHY child with ONE WISH: More than anything in the world, I wanted to make friends. Being shy didn’t win me any friends. And to make matters worse, I was the smallest child in the class. Who gets bullied around the most? Well, the weakest link of course – MOI. How do you win friends in this environment? 

Fast forward to today’s apartment leasing world: That toothless, SHY, unsure child pictured is YOUR property. The bullies out in the world are your competition. They’re bigger, better, faster, have deeper pockets, YOU name it, they’re IT. You’re feeling overwhelmed, underappreciated, and more than ANYTHING, you not only WANT new leases, you NEED new leases. How do you win leases in this environment? 

As a child, I had one thing in abundance – IMAGINATION. In my mind’s eye, I imagined that I came into school one day, and I had all my teeth! I then imagined that I approached all the students in my class and introduced myself. I imagined skipping out to recess holding hands with my new friends. I imagined being picked FIRST for the dodge ball team. For some reason, DOUBT, FEAR, UNCERTAINTY, would find me even in my imagination! Even in my wildest dreams (Being picked first for dodge ball? Little ole me? THAT is a WILD dream at best!), my bully was THERE. And he had the ball, had it aimed RIGHT at me. 

If you know the rules of dodge ball, you know there are only 2 ways to take someone OUT: 1.) You hit them with a LIVE ball. 2.) You catch a LIVE ball that is aimed at you. And you better believe, my big bully had mastered the art of whipping that ball quick and hard – at ME! He liked to get that ball first, and take me out – as a warning to everyone else that he was coming for them NEXT.

Day after day, even in my imagination, my bully was there, whipping the ball at me. He’d always hit me, and I’d always limp off in pain. Then one day, I IMAGINED that I caught that ball. What an epiphany! AND BOY did that feel good! I imagined it again and again. I replayed it in my mind. In slow motion, in fast motion. I dissected that moment of impact. And I planned like an obsessed mad scientist, exactly how, when and where I would catch that ball. Until finally one day, that doubt, fear, and uncertainty was gone. In its place, was my INTENTION: I was going to take that bully OUT. 

I’m NOT going to tell you it was easy, OR tell you that the next day, I went to recess and immediately caught that dodge ball – because that’s not how it happened. BUT, what I DID: I started trying harder. I stopped being shy and afraid. I reached out and made new friends. I smiled; I was charming, I was no longer afraid. As a coping mechanism, I actually avoided my bully as much as I could. I was hit many times by that bully’s dodge ball – but I was no longer afraid of him. It wasn’t until the 4th grade in gym class that I finally turned around, looked him in the eye, and caught that ball and took him OUT. Not only did I take him OUT, I took him out in the first minute of the game. THAT was the highlight of my entire 4th grade year.

What does this have to do with apartment leasing? That bully is all your competition. Those dodge balls are all your objections. And believe me they are YOUR objections to YOUR own success. It could be that you don’t have amenities to speak of, it could be that your building is dated, it could be that you are forced to compete in a world filled of concessions and yours aren’t worthy of the competition, or it could be YOUR own self-doubt about your selling abilities. Whatever IT is – you’ve bought into those objections hook, line and sinker. 

Now, as an adult, this might be harder to do, but IMAGINE your prospect walking in. Imagine how that leasing process SHOULD occur. Do the objections come up? That’s OK. In your mind’s eye, take care of those objections. Dissect it, play it in slow motion, play it forward, whatever it takes. Don’t just glaze over or erase those objections – take them ON head-on. Address them! Imagine your leasing process until it becomes one that feels GOOD to you – and you see yourself WINNING that lease. Once you have THAT process in your mind down, imagine THAT winning process over and over again. Imagine that you WILL WIN. Take that competition OUT!

 And as an adult, I no longer call it a WILD imagination. I call it setting my INTENTION. I’ve gotten much better at it over the years. It doesn’t take me 2 years to figure out how to be successful. Whatever the challenge is, I let my imagination run wild, set my intentions, and WIN.

Believe me when I say, that 2nd playground was a lot harder to overcome than most of the hurdles in my life, but it taught me how to win. I keep that struggle and triumph close to my heart, and pull from that experience many times in life. How about you?

Don’t get it? RENT SODA. GET IT!

-Daisy Nguyen in Minneapolis, Minnesota MN

CEO

RENTSODA-small

Business & Marketing Consulting to the Apartment Industry

Web: RentSoda.com   Email: Daisy {at} RentSoda(.)com

Become a fan of RENTSODA on facebook.  Connect with RENTSODA on LinkedIn!

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Success in the Apartment Industry: Where do you Participate, Participate, Participate?

So you read my PARTICIPATE in your SUCCESS article, and your new year’s resolution is to participate in your industry, your career, and your success. Where to start?

No better place than with a recommendation from your peers!

Please leave a comment on where in the industry you are participating, and any comment you feel relevent. AND, if there’s a link, GREAT!

I’ll start:

MN MHA -non-profit local apartment association: http://www.mmha.com – they have focus groups that are always looking for more volunteers. I have met some industry GREATS in these groups, and we have made a difference for our industry!

Aeon – Homes for Generations: http://aeonmn.org – this is a non-profit affordable housing provider in Minnesota. They have many volunteer oppotunities, AND, they are always looking for people who are interested in serving on the Board of Directors to apply.

I also attend several networking events put on my a local neighborhood association called the Uptown Minneapolis Association. I’ve met some AWESOME people here and now also write for the Uptown Neighborhood News through connections I made at the networking events!

What’s your New Year’s resolution to PARTICIPATE?

 Don’t get it? RENT SODA. GET IT!

-Daisy Nguyen in Minneapolis, Minnesota MN

CEO

RENTSODA-small

Business & Marketing Consulting to the Apartment Industry

Web: RentSoda.com   Email: Daisy {at} RentSoda(.)com

Become a fan of RENTSODA on facebook.  Connect with RENTSODA on LinkedIn!

Follow RENTSODA on Twitter!

Picture provided by Baratunde on Flickr through Creative Commons license.

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How To Be Successful In The Apartment Industry: Participate, Participate, Participate!

I’ve had a LOT of conversations recently, and one topic has been a recurring theme: Success. Two recurring questions: 1.) How do we make our apartment communities more successful? 2.) How do we make OURSELVES more successful?

As a consultant and a writer of a popular industry blog, I meet with A LOT of people. I meet with EVERY kind of person in the industry from site personnel to vendors at every level, from to Regional Managers to directors to VP’s to CEO’s/COO’s/CFO’s, to developers, partners, investors & owners of apartment communities.

My answer is ALWAYS the same: PARTICIPATE, PARTICIPATE, PARTICIPATE!

1.) PARTICIPATE: Participate in something bigger and greater than your own apartment community. I KNOW you have a million things to do and there isn’t another minute you can commit to someone new, but YOUR PARTICIPATION in something greater will return ten-fold to your success at your apartment community, as well as return ten-fold in your own personal successes. I’ll go out on a limb here and say – I PROMISE that any participation you give will be returned to you ten fold. If not, give me a call, and I’ll take you to lunch and eat my words.

2.) PARTICIPATE: Don’t just JOIN your local apartment association, JOIN, PARTICIPATE, ENGAGE! There is no better way to work/network with other industry professionals in your market than at your local apartment association. Chances are, they ARE looking for volunteers to participate in committees, tasks forces, surveys, focus groups, etc. Do you think that your opinion doesn’t count? In an industry that serves this many people, YOUR opinion DOES count. For every 1 person who DOES participate, there are dozens if not hundreds of people who do NOT participate. YOUR opinion COUNTS simply because you have made a commitment and gotten involved. Is your local association too small? Help them grow and expand by getting more people involved. Hey – it’s YOUR local apartment association – make it truly YOURS.

3.) PARTICIPATE: Participate in a local non-profit in your market. This could be a local non-profit housing provider OR this could be a local non-profit community group. As with your local association, they ARE looking for volunteers for their boards, focus groups, tasks forces, surveys, fund-raisers, etc! Especially in this market and economy, they need your expertise. Find something that MOVES you and PARTICIPATE with THEM. You will be in for one of the most rewarding commitments you can make. I know it is MY most rewarding commitment – who knew that working for free has its rewards?

How does this help you with the success at your apartment community? In participating, you’ll hear from other industry professionals, like yourself (and some NOT so like you!). You’ll hear different ideas, different perspectives, different personalities. You’ll learn, you’ll grow, you’ll make new friends that can last a lifetime. You’ll meet tons of new vendors that are PARTICIPATING. – I love vendors who participate – it tells me they are committed to the industry’s success  and not just their own. You will be exposed to ideas, people, information and opportunities that you did NOT have access to prior to your participation. You’ll be the first to know about networking events hosted by your local association, notified of training opportunities produced by the local association, be in the “know” new trends and products and through your expanding network, get to know the world OUTSIDE of your box. You can take these new ideas, exposures and bring them back to your apartment and apply them to make your apartment community more successful and making you more successful. Talk about a WIN-WIN! That’s a SCORE!

In case you are wondering, I participate in my local apartment association, MN Multi-Housing Association (MHA) – one of the best and nationally recognized associations in the U.S. (http://mmha.com/ ) or check them out on facebook!

Participation with your local non-profit brings challenges and HUGE rewards. I participate in a local non-profit affordable housing provider called AEON. (Or you can check them out on facebook. I also mention them in a past blog article.) The challenges are the time commitment involved and understanding that non-profits work a little differently. The rewards are much the same as in the local apartment association – I have chosen to surround myself with other successful people who are COMMITTED to the same CAUSE that I am committed to. The people in that group are as wide as our industry – and every one of them smart, driven and a FORCE to be reckoned with. The contributions I have made by participating have been returned to me ten-fold in the form of new ideas, new connections, new perspectives and new friends.

In a world and time where it is so easy to get caught up in OUR OWN little dramas, a more global PARTICIPATION can help us bring additional focus to our apartment communities and to our own careers. It’s YOUR community, it’s YOUR career! PARTICIPATE and make it truly YOURS!

With New Year’s coming – make it a New Year’s resolution to PARTICIPATE!

 Don’t get it? RENT SODA. GET IT!

-Daisy Nguyen in Minneapolis, Minnesota MN

CEO

RENTSODA-small

Business & Marketing Consulting to the Apartment Industry

Web: RentSoda.com   Email: Daisy {at} RentSoda(.)com

Become a fan of RENTSODA on facebook.  Connect with RENTSODA on LinkedIn!

Follow RENTSODA on Twitter!

Image provided by Chooyutshing on Flickr through creative commons license.

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“Professionally Managed by…” What does THAT mean?

Recently, a close friend of mine asked me, “what does professionalism mean to you & how does it pertain to our apartment industry? I want our company to be more ‘professional’ and I want to better understand what that means.” THIS – from one of the smartest most professional people I know? I took the question seriously.

My first attempt: Duh! Professional is… you know, someone who conducts business in a professional manner – you know – a professional!! It’s one of those terms that gets thrown around a lot, but what does it REALLY mean?

I pondered some more and I realized it was a VERY relevant question to our apartment/property management/real estate development industry. There are numerous property management companies out there:  from the biggest of big – the HUGE REITS, to the smallest of small – the “mom & pop” duplexes managed by (you guessed it,) ”mom & pop.” How do we define “professional” and “professionalism” in an industry that is so wide? And, maybe more importantly, you are wondering – why would we want to? And who cares?

YOU SHOULD care. It matters to your customer. It matters to your clients. It matters to your existing and prospective employees. It is your reputation. It matters to the industry as a whole, as it is those few “unprofessional” landlords that make the rest of us look like ogres. If you claim to be “Professionally managed by ABC Management Company,“ what exactly does THAT mean?

The first image that popped into my mind when the word “professional” is mentioned is men and women in suits. But just wearing a suit doesn’t mean you are professional. There are plenty of unprofessional things done in suits these days! 

Then I thought about professional athletes – these guys do NOT wear suits at all! YET, they are definitely professional athletes nonetheless. So maybe, being “professional” means your talent is worth a lot. Then my thoughts wandered to McDonald’s – they serve burgers. The burgers are cheap. It doesn’t take talent to make cheap burgers. BUT, McDonald’s is definitely a professional organization – and a very successful one too! Not only do they sell cheap burgers where no talent is required to make the burgers, they don’t wear suits. Suits. NFL. McDonald’s.

 What did these have in common that could help me to define professionalism and how does it pertain to the apartment industry?

 It finally dawned on me, what all these had in common, and why it should matter to you:

 1.) Professionalism is all about expectations and standards. As an organization, one of the best things you can do for yourself, your clients, your employees, AND your reputation, is to set a standard. The NFL has standards for their athletes – and each team has its own standards. Everyone is expected to play at or above those standards. For McDonald’s, the standard is a very small narrow window of what the customer can expect from the restaurant, the food, and the service. Customers expect their experience to be the same or very similar at every McDonald’s whether it is a McDonald’s in downtown LA or in suburbia: It’s a McDonald’s burger. Having standards can contribute positively to your customer experience. If customers know what to expect, and they receive it (whatever THAT standard is that you’ve set) this results in a positive experience. McDonald’s has a standard, and their customers know what to expect from them. A person wanting a gourmet steak burger is not going to wander into McDonald’s and then become disappointed at the burger experience.

 What is the standard at your property or management company? Do you customers, vendors, and employees know what to expect? You have the ability to set those expectations – and more importantly increase the likelihood that the customer experience is positive – by setting realistic expectations that you have specifically trained your employees to attain.

 2.) So then, what’s up with the suits? I realized that it wasn’t about the SUITS as much as what the suits represent – it represents an image. In the NFL, each team has a uniform – which they all wear proudly. At McDonald’s – there is a uniform that serves a dual purpose – to project a consistent image of McDonald’s as well as to provide clothing that can be abused in a restaurant setting and still fit into the McDonald’s image. Does your image project “Professionally managed by ABC Apartments?” or does it say, “the uniform stinks, I hate this job, and I don’t care enough about my job to care how I look?” What image are you portraying, and does it fit into the standards that you set in #1 above?

 3.) Lastly, for an organization or a site to be “professional,” the standards of conduct and the “professional” image need to apply to everyone. – Whether it is consistency in behavior, or consistency in image, or consistency in the treatment of staff, or consistency of how residents are treated, – professional in an organization is as much about consistency as it is about standards and image. I’m not advocating that you require your maintenance staff to wear suits. What I AM advocating is there is consistency in the messages that you send. Everyone on your team needs to have the same consistent (hopefully high) level of customer service that your residents can come to expect out of their “professionally managed” apartment building.

 Is your apartment community “Professionally managed by … ” What does this mean to you?

 Don’t get it? RENT SODA. GET IT!

-Daisy Nguyen in Minneapolis, Minnesota MN

CEO

RENTSODA-small

Business & Marketing Consulting to the Apartment Industry

Web: RentSoda.com   Email: Daisy {at} RentSoda(.)com

Become a fan of RENTSODA on facebook.  Connect with RENTSODA on LinkedIn!

Follow RENTSODA on Twitter!

Image provided by Jesse Draper on Flickr through creative commons license.

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TWEET TWEET: Twitter for Business Users and Apartment Marketers

I’ve been following the whole TWITTER phenomenon very closely. At first, I was VERY confused. Who would use twitter and why? More importantly, why would I use twitter, and what would I tweet? After months of following tweeters, tweeting, searching tweets, reading tweets, re-tweeting, something dawned on me: Not all twitter users are created equal! In order to best understand and utilize twitter, I had to decide what kind of twitter user I was or wanted to be.

Most twitter users fell in the following 4 categories:

Tweeters – These guys have something to say, and they are out there sharing IT with the world, or at least, the twitterverse. In the real world, these would be your authors, writers, politicians, radio personalities, teachers, educators, speakers, advocates, socialites, personalities, class clowns, etc. Instead of a book, magazine, stage, forum, class, radio, soapbox, etc. – they use twitter to get their message out.

Followers – are exactly that. They follow the tweeters. They are the audience. In the real world, these would be readers, subscribers, students, supporters, etc. In the twitterverse, there is more opportunity to INTERACT with their tweeters than in the real world. AND, almost more importantly, that INTERACTION is shared with all fellow followers AND the twitterverse.

These are the TOP 2 types of twitter users. In the business world, and in our multi-family apartment industry, the following 2 lesser known types are KEY to marketing and sales:

Listeners – these are not just followers – these twitter users are out there listening for very specific topics or trends. In the apartment industry, we must learn to listen on twitter. Find out what our customers, clients, competitors are saying – especially what they are saying about our apartment communities, our markets, and our competitors! That’s a LOT of listening! Listening is one of the KEY components to effective communication, and as an interactive communication tool, it PAYS to listen on twitter. Listening is akin to being in a busy restaurant and overhearing someone at the next table talking about your apartment community! Except on twitter, the next table is the entire twitterverse. Listeners who are active and respond to the needs of their customers can help in strengthening an apartment community’s brand, image or message and extending the customer service arm. You listen, you respond = YOU CARE. Now THAT’s something to tweet about!

Miners – these are the most diligent and proactive business users. These guys, not only listen for specific topics or trends, they are mining the twitterverse to FIND prospects and leads! In the real world, this would be similar to standing in a busy restaurant and hoping to hear someone mention they are looking for an apartment – being the diligent manager/leasing agent you are, you quip in and let them know that you work for an apartment community down the road and give them your card and contact info. On twitter, you don’t have to be anywhere and wait for the stars to aline to catch this conversation. You can use twitter search engines to mine for prospects and leads by searching for key words such as “apartment hunting new york,” – and then sending those prospects a direct message with a link to your property’s website.

I should mention: I don’t think mining for prospects should be an apartment community’s only marketing plan – however, there probably aren’t that many prospects out there who just happen to mention your key words “apartment hunting new youk,” but if your traffic is slow or nonexistent, being proactive and mining instead of waiting for propsects to walk in the door, might not be a bad option.

I’m still learning more and more about twitter every day, and have learned to LOVE it. Love how fast it moves, LOVE all the random and not so random things I have learned following others, listening for trends, and when it DOES happen, finding those leads.

The most active twitter users participate in all 4 categories. Everyone is focused on tweeting and following. For apartment marketers & leasors (or any business’ marketing/sales personnel for that matter!) the biggest opportunities are in listening & mining.

How have you used twitter for marketing your business, apartment community or services? What type of twitter user are you?

tweet tweet? RENT SODA. GET IT!

-Daisy Nguyen in Minneapolis, Minnesota

CEO

RENTSODA-small

Business & Marketing Consulting to the Apartment Industry

Web: RentSoda.com   Email: Daisy {at} RentSoda(.)com

Become a fan of RENTSODA on facebook.  Connect with RENTSODA on LinkedIn!

Follow RENTSODA on Twitter!

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The SKY is FALLING! How to Deal With Dramatic/Difficult People

If you are in the multi-family industry,work at an apartment community, its a given: You WILL have to deal with difficult people.  I’m not just talking about the person who might be unhappy about the color of the sky, I’m talking about the person who is IRRATE and thinks it’s YOUR fault ”the sky is falling!” How you can deal with THAT person and NOT have it ruin the rest of your day? Whether it is an disgruntled employee, an irrate apartment resident or even your BOSS (or any other miriad of difficult/dramatic people you may have to deal with), here are my top 3 TIPS:

3.) You KNOW you’re going to have to deal with difficult people, be prepared:

  • Create a place where you can meet with difficult people – whether it is your office or a conference room.
  • The room should be clean, neat, free of clutter, and decorated in soft, muted, calm tones like light blues or greens to help create a calming effect.
  • Have a desk or conference table where both parties can sit to discuss the issue. The bigger the table or desk, the better. This keeps difficult people on the OTHER side of a large desk/table and away from you.
  • Do not keep any heavy or sharp objects on or around the desk/table.
  • Invest in a long horizontal mirror. You can create a BIG psychological advantage through this technique. Have the mirror mounted on the wall behind you, so that when you are talking to the difficult person, they can see THEMSELVES in the mirror. People forget how ugly they can physically be when they are angry. Most people don’t like to see themselves that way – and if they are faced with themselves, they will likely tone down their “ugliness.”

2.) If it all possible, discuss their issue with them on your turf. You’ve just positioned your office or conference room to create a sense or tranquility, you’ve removed all dangerous objects, and you have a mirror to show them how ugly they can be. Have them come to your office.

2.) Remember, it’s not YOU, it’s THEM. When a person is THIS difficult/dramatic – it’s either their way of life or something else has escalated their emotional state. Either this drama is normal for them OR, they are taking out their emotional frustrations on you. Don’t take it personally. - if you do, you are buying into their drama or helping to escalate their emotional frustrations even further. Instead, just listen. Don’t judge, try not to blame them for anything, and don’t defend any point of view. Someone who is going to be this difficult is not going to listen or let you reason with them – at least not yet. It could be that they are having a bad day and taking it out on you. It could be that they have gone through a recent loss (lover? job? stocks?), and they are not in the right frame of mind. Whatever the case, don’t take it personally. Instead:

  • Thank them for coming and sharing their point of view with you, 
  • Ask them to give you a couple of days to think it over. This gives them some time to cool off, and gives you some time to decide how to handle the situation in the most beneficial way. (And that may entail calling your HR department, or attorney.)
  • When they leave, shake it off, knowing that YOU are not the problem. You have a business to run and office to lead. Don’t take on their emotional baggage.

For those that TRULY believe the sky is falling, you’ll need some professional help (and they might too!). Give yourself the time to call in help – your company’s HR department, your attorney, another person in your office – whatever the proper process is at your company or apartment community.

For the most part, difficulties do pass, and diffucult people will move on. Creating that calming environment, and allowing them to communicate what their issues will allow you & your the emotionally elevated person the opportunity to discuss at a less stressful time.

How do you feel? How have you dealt with difficult people? How do you shake of their negative energy? Leave a comment and let’s discuss how to deal with it.

Don’t Get it? RENT SODA. GET IT!

-Daisy Nguyen in Minneapolis, Minnesota

CEO

RENTSODA-small

Business & Marketing Consulting to the Apartment Industry

Web: RentSoda.com   Email: Daisy {at} RentSoda(.)com

Become a fan of RENTSODA on facebook.  Connect with RENTSODA on LinkedIn!

Follow RENTSODA on Twitter!

Picture provided by STEFFE on FLICKR through Creative Commons license.

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